How to review applications and assign shifts

When someone applies to one of your postings, your organization’s members get a notification and an email with a link to the applications. Each application waits in the planner until you approve or decline it. Approving puts the person on your event.

Before you start

• You need to manage the event, or hold a role that lets you manage its staffing.
• You have a posting on the Staffing Marketplace. See how to hire on the Staffing Marketplace.

Steps

1. In your event’s planner, click Personnel in the sidebar. For referee applications, click Arbitres, then Effectifs instead of the next step: the rest works the same.

   

2. Click Personnel / Marché.

   

3. Click Candidatures. Each application shows who applied, the role and posting, why they think they’re a good fit and, on a role with spots per day, the days they can work. Referee applications also show their years of experience and level.

   

4. To take someone on, click Approuver.

   

5. To turn someone down, click Refuser.

   

6. Type a reason if you want to give one, and click Ok. The applicant is told, with your reason when there is one. Cancel leaves the application pending.

   

7. To note an approved volunteer’s shifts and duties, click Attribuer on their application. It’s offered on roles marked Bénévole.

   

8. Enter their Blocs horaires (un par ligne) and Tâches générales (une par ligne).

   

9. Click Enregistrer.

   

10. Click Personnel, beside Personnel / Marché, to go back to your staff list.

    

11. The people you approved are on it, with the role they applied for.

    

What approving does

• The person joins your event: an approved referee is added to Arbitres, ready to put on games, and anyone else to Personnel. See how to assign referees or staff to a game.
• On a role with spots per day, they’re approved for the days they offered that still have room. Their application then lists those days.
• They fill a spot. Once every role of a posting is full, the posting shows Rempli and stops taking applications.
• They get a notification and an email.
• If the role is paid, you pay them from Paiements. See how to pay referees and staff.

Only pending applications can be approved or declined. An applicant can withdraw a pending application themselves, which shows it as Retiré.