How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click Paramètres d’inscription at the bottom of the sidebar.

   

2. Open the Exigences tab.

   

3. Open Exigences pour les joueurs for questions each person on the roster answers, or Exigences de l’équipe for questions the person registering the team answers once. Click Ajouter une exigence, enter a Titre and set the Type to Informations du joueur (Informations de l’équipe for a team). A player form also has Qui remplit ceci, to ask only part of the roster.

   

4. Click Ajouter un champ. Pick a question your organization already asks from Sélectionner un champ, or click Vous ne trouvez pas le champ dont vous avez besoin ? Créez-en un nouveau.. In the window, enter the Nom du champ, which is the question registrants see, and choose its Type de champ. For a type with Options, click Ajouter une option for each one. Click Ajouter.

   

5. Tick Champ obligatoire if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under Afficher seulement si, click Ajouter une condition, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick Informations sensibles when you create the field, and choose the Période de rétention.

   

8. Click Enregistrer toutes les modifications des paramètres.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• Texte court and Texte: a short or a longer written answer.
• Numéro, Date, E-mail, URL and Adresse: an answer of that kind, checked when it’s submitted.
• Choix and Liste déroulante: one of your options. Cases à cocher: any number of them.

A condition can read a Choix, Liste déroulante, Cases à cocher, Numéro or Date question. To set a team rule on an answer, such as a number of certified referees, use a Liste déroulante question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s Réponses page, and in the spreadsheet you download from it.

A question picked from Sélectionner un champ is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked Informations sensibles are kept apart:

• They never fill in another form.
• The Réponses page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.