How to review applications and assign shifts

Approve or decline the people who applied to your Staffing Marketplace postings, and note the shifts and duties of the volunteers you took on.

Open Dodgeball Hub Updated November 14, 2026

When someone applies to one of your postings, your organization’s members get a notification and an email with a link to the applications. Each application waits in the planner until you approve or decline it. Approving puts the person on your event.

Before you start

You need to manage the event, or hold a role that lets you manage its staffing.
You have a posting on the Staffing Marketplace. See how to hire on the Staffing Marketplace.

Steps

In your event’s planner, click Staff in the sidebar. For referee applications, click Referees, then Staffing instead of the next step: the rest works the same.
Click Staffing / Marketplace.
Click Applications. Each application shows who applied, the role and posting, why they think they’re a good fit and, on a role with spots per day, the days they can work. Referee applications also show their years of experience and level.
To take someone on, click Approve.
To turn someone down, click Decline.
Type a reason if you want to give one, and click Ok. The applicant is told, with your reason when there is one. Cancel leaves the application pending.
To note an approved volunteer’s shifts and duties, click Assign on their application. It’s offered on roles marked Volunteer.
Enter their Time Blocks (One per line) and General Duties (One per line).
Click Save.
Click Staff, beside Staffing / Marketplace, to go back to your staff list.
The people you approved are on it, with the role they applied for.

What approving does

The person joins your event: an approved referee is added to Referees, ready to put on games, and anyone else to Staff. See how to assign referees or staff to a game.
On a role with spots per day, they’re approved for the days they offered that still have room. Their application then lists those days.
They fill a spot. Once every role of a posting is full, the posting shows Filled and stops taking applications.
They get a notification and an email.
If the role is paid, you pay them from Payments. See how to pay referees and staff.

Only pending applications can be approved or declined. An applicant can withdraw a pending application themselves, which shows it as Withdrawn.