How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click Configuración de registro at the bottom of the sidebar.

   

2. Open the Requisitos tab.

   

3. Open Requisitos del jugador for questions each person on the roster answers, or Requisitos del equipo for questions the person registering the team answers once. Click Agregar requisito, enter a Título and set the Tipo to Información del jugador (Información del equipo for a team). A player form also has Quién lo completa, to ask only part of the roster.

   

4. Click Agregar un campo. Pick a question your organization already asks from Seleccionar un campo, or click ¿No encuentras el campo que necesitas? Crea uno nuevo. In the window, enter the Nombre del campo, which is the question registrants see, and choose its Tipo de campo. For a type with Opciones, click Agregar una opción for each one. Click Agregar.

   

5. Tick Campo requerido if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under Mostrar solo si, click Agregar una condición, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick Información sensible when you create the field, and choose the Período de retención.

   

8. Click Guardar todos los cambios de configuración.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• Texto corto and Texto: a short or a longer written answer.
• Número, Fecha, Email, URL and Dirección: an answer of that kind, checked when it’s submitted.
• Opción and Desplegable: one of your options. Casillas de verificación: any number of them.

A condition can read a Opción, Desplegable, Casillas de verificación, Número or Fecha question. To set a team rule on an answer, such as a number of certified referees, use a Desplegable question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s Respuestas page, and in the spreadsheet you download from it.

A question picked from Seleccionar un campo is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked Información sensible are kept apart:

• They never fill in another form.
• The Respuestas page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.