How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click 注册设置 at the bottom of the sidebar.

   

2. Open the 要求 tab.

   

3. Open 队员要求 for questions each person on the roster answers, or 队伍要求 for questions the person registering the team answers once. Click 添加要求, enter a 标题 and set the 类型 to 球员信息 (球队信息 for a team). A player form also has 由谁填写, to ask only part of the roster.

   

4. Click 添加字段. Pick a question your organization already asks from 选择字段, or click 没有找到您需要的字段？创建一个新字段. In the window, enter the 字段名称, which is the question registrants see, and choose its 字段类型. For a type with 选项, click 添加选项 for each one. Click 添加.

   

5. Tick 必填字段 if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under 仅在以下情况显示, click 添加条件, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick 敏感信息 when you create the field, and choose the 保留期.

   

8. Click 保存所有设置更改.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• 短文本 and 文本: a short or a longer written answer.
• 编号, 日期, 电子邮件, URL and 地址: an answer of that kind, checked when it’s submitted.
• 选择 and 下拉列表: one of your options. 复选框: any number of them.

A condition can read a 选择, 下拉列表, 复选框, 编号 or 日期 question. To set a team rule on an answer, such as a number of certified referees, use a 下拉列表 question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s 回复 page, and in the spreadsheet you download from it.

A question picked from 选择字段 is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked 敏感信息 are kept apart:

• They never fill in another form.
• The 回复 page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.