How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click 등록 설정 at the bottom of the sidebar.

   

2. Open the 요구 사항 tab.

   

3. Open 선수 요건 for questions each person on the roster answers, or 팀 요건 for questions the person registering the team answers once. Click 요구사항 추가, enter a 제목 and set the 유형 to 선수 정보 (팀 정보 for a team). A player form also has 작성할 사람, to ask only part of the roster.

   

4. Click 필드 추가. Pick a question your organization already asks from 필드 선택, or click 필요한 필드를 찾을 수 없나요? 새로 만드세요.. In the window, enter the 필드 이름, which is the question registrants see, and choose its 필드 유형. For a type with 옵션, click 옵션 추가 for each one. Click 추가.

   

5. Tick 필수 입력란 if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under 다음 경우에만 표시, click 조건 추가, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick 민감한 정보 when you create the field, and choose the 보존 기간.

   

8. Click 모든 설정 변경 사항 저장.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• 짧은 텍스트 and 텍스트: a short or a longer written answer.
• 번호, 날짜, 이메일, URL and 주소: an answer of that kind, checked when it’s submitted.
• 선택 and 드롭다운: one of your options. 체크박스: any number of them.

A condition can read a 선택, 드롭다운, 체크박스, 번호 or 날짜 question. To set a team rule on an answer, such as a number of certified referees, use a 드롭다운 question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s 응답 page, and in the spreadsheet you download from it.

A question picked from 필드 선택 is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked 민감한 정보 are kept apart:

• They never fill in another form.
• The 응답 page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.