How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click 登録設定 at the bottom of the sidebar.

   

2. Open the 要件 tab.

   

3. Open プレイヤーの要件 for questions each person on the roster answers, or チーム要件 for questions the person registering the team answers once. Click 要件を追加, enter a タイトル and set the タイプ to プレイヤー情報 (チーム情報 for a team). A player form also has 入力する人, to ask only part of the roster.

   

4. Click フィールドを追加. Pick a question your organization already asks from フィールドを選択, or click 必要なフィールドが見つかりませんか？新しいフィールドを作成してください. In the window, enter the フィールド名, which is the question registrants see, and choose its フィールドタイプ. For a type with オプション, click オプションを追加 for each one. Click 追加.

   

5. Tick 必須項目 if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under 次の場合のみ表示, click 条件を追加, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick 機密情報 when you create the field, and choose the 保存期間.

   

8. Click すべての設定変更を保存.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• 短文 and テキスト: a short or a longer written answer.
• 番号, 日付, メール, URL and 住所: an answer of that kind, checked when it’s submitted.
• 選択 and ドロップダウン: one of your options. チェックボックス: any number of them.

A condition can read a 選択, ドロップダウン, チェックボックス, 番号 or 日付 question. To set a team rule on an answer, such as a number of certified referees, use a ドロップダウン question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s 回答 page, and in the spreadsheet you download from it.

A question picked from フィールドを選択 is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked 機密情報 are kept apart:

• They never fill in another form.
• The 回答 page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.