How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click Anmeldeeinstellungen at the bottom of the sidebar.

   

2. Open the Anforderungen tab.

   

3. Open Spieleranforderungen for questions each person on the roster answers, or Teamanforderungen for questions the person registering the team answers once. Click Anforderung hinzufügen, enter a Titel and set the Typ to Spielerinformationen (Teaminformationen for a team). A player form also has Wer dies ausfüllt, to ask only part of the roster.

   

4. Click Ein Feld hinzufügen. Pick a question your organization already asks from Feld auswählen, or click Finden Sie das benötigte Feld nicht? Erstellen Sie ein neues. In the window, enter the Feldname, which is the question registrants see, and choose its Feldtyp. For a type with Optionen, click Option hinzufügen for each one. Click Hinzufügen.

   

5. Tick Pflichtfeld if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under Nur anzeigen, wenn, click Bedingung hinzufügen, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick Sensible Informationen when you create the field, and choose the Aufbewahrungsfrist.

   

8. Click Alle Einstellungsänderungen speichern.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• Kurzer Text and Text: a short or a longer written answer.
• Nummer, Datum, E-Mail, URL and Adresse: an answer of that kind, checked when it’s submitted.
• Auswahl and Dropdown: one of your options. Kontrollkästchen: any number of them.

A condition can read a Auswahl, Dropdown, Kontrollkästchen, Nummer or Datum question. To set a team rule on an answer, such as a number of certified referees, use a Dropdown question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s Antworten page, and in the spreadsheet you download from it.

A question picked from Feld auswählen is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked Sensible Informationen are kept apart:

• They never fill in another form.
• The Antworten page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.