How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click 註冊設定 at the bottom of the sidebar.

   

2. Open the 需求 tab.

   

3. Open 球員要求 for questions each person on the roster answers, or 隊伍要求 for questions the person registering the team answers once. Click 新增要求, enter a 標題 and set the 類型 to 玩家資訊 (隊伍資訊 for a team). A player form also has 由誰填寫, to ask only part of the roster.

   

4. Click 新增欄位. Pick a question your organization already asks from 選擇欄位, or click 找不到您需要的欄位？建立一個新的. In the window, enter the 欄位名稱, which is the question registrants see, and choose its 欄位類型. For a type with 選項, click 新增一個選項 for each one. Click 新增.

   

5. Tick 必填欄位 if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under 僅在以下情況顯示, click 新增條件, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick 敏感資訊 when you create the field, and choose the 保留期限.

   

8. Click 儲存所有設定變更.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• 短文字 and 文字: a short or a longer written answer.
• 號碼, 日期, 電子郵件, 網址 and 地址: an answer of that kind, checked when it’s submitted.
• 選項 and 下拉式選單: one of your options. 核取方塊: any number of them.

A condition can read a 選項, 下拉式選單, 核取方塊, 號碼 or 日期 question. To set a team rule on an answer, such as a number of certified referees, use a 下拉式選單 question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s 回覆 page, and in the spreadsheet you download from it.

A question picked from 選擇欄位 is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked 敏感資訊 are kept apart:

• They never fill in another form.
• The 回覆 page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.