How to ask registration questions

Questions are asked in a form, a requirement that registrants fill in as a step of their registration. Each question is a field your organization keeps, so your other events can ask it too, and people who answered it before find their answer filled in, unless it’s sensitive.

Before you start

• You need to manage the event.

Steps

1. In your event’s planner, click Configurações de Inscrição at the bottom of the sidebar.

   

2. Open the Requisitos tab.

   

3. Open Requisitos do jogador for questions each person on the roster answers, or Requisitos da equipe for questions the person registering the team answers once. Click Adicionar requisito, enter a Título and set the Tipo to Informações do Jogador (Informações da Equipe for a team). A player form also has Quem preenche, to ask only part of the roster.

   

4. Click Adicionar um campo. Pick a question your organization already asks from Selecionar um campo, or click Não encontrou o campo que precisa? Crie um novo. In the window, enter the Nome do campo, which is the question registrants see, and choose its Tipo de campo. For a type with Opções, click Adicionar uma opção for each one. Click Adicionar.

   

5. Tick Campo obrigatório if registrants must answer it.

   

6. To ask a question only after a given answer, add it below the question it depends on. Under Mostrar apenas se, click Adicionar uma condição, pick the earlier question and tick the answers that show it. For a number or a date, enter a range instead. With several conditions, the question shows only when all of them match. A hidden question isn’t asked, even if it’s required.

   

7. For a passport number or other sensitive detail, tick Informações sensíveis when you create the field, and choose the Período de retenção.

   

8. Click Salvar Todas as Alterações de Configuração.

   

Use a question’s up and down arrows to reorder it, and its bin to remove it. Moving a question above the one its condition reads removes that condition.

Question types

• Texto Curto and Texto: a short or a longer written answer.
• Número, Data, E-mail, URL and Endereço: an answer of that kind, checked when it’s submitted.
• Escolha and Lista suspensa: one of your options. Caixas de seleção: any number of them.

A condition can read a Escolha, Lista suspensa, Caixas de seleção, Número or Data question. To set a team rule on an answer, such as a number of certified referees, use a Lista suspensa question: see how to set eligibility rules.

Who sees the answers

The form tells registrants that their answers are shared with the event’s organizers. Answers are listed on the planner’s Respostas page, and in the spreadsheet you download from it.

A question picked from Selecionar um campo is the same field wherever it’s asked: someone who answered it before finds their answer filled in, and can change it.

Sensitive answers

Answers to a question marked Informações sensíveis are kept apart:

• They never fill in another form.
• The Respostas page shows who answered, never the answer.
• They’re only in the spreadsheet download, and only for members of your organization, members of a co-hosting organization once it has accepted, and people whose event role includes seeing sensitive answers. Every download that includes them is logged.
• Each answer is deleted automatically once the retention period has passed since it was last submitted.
• An eligibility rule can’t count them.